Business owners and managers can anticipate some changes that accompany growth such as an increasing number of employees, vendors, products, and locations. Additionally, enterprises often expand into new regions and markets. Make sure that the ERP Software that you buy can adapt to such changes by adding features, users, and locations as necessary.
The software should also have user-based configuration options that can customize the software for your business. To that end, you should look for ERP Systems that are specifically designed for your industry. The better you can customize ERP to fit your particular needs, the better your results.
Ease of use
Even if you find manufacturing software with sufficient flexibility and capability, its degree of usability can dramatically affect its impact on the firm. The best product will have simple, user configurable dashboards.
Make sure the ERPNext that you consider can generate reports for every part of your business. The firm should have the ability to quickly create detailed reports on everything from sales projections to customer behavior.
Maintenance and Updates
Companies can choose how much they wish to customize their accounting software. For example, they can assemble their software from the ground up or purchase a standardized off-the-shelf configuration. Additional options include on-premises and cloud-based packages.
For many firms, the complex nature of ERP affects their results. Approximately two-thirds of medium-sized companies use outdated versions of their accounting systems.
This happens because the installation of maintenance updates, bug fixes, and version upgrades requires too much time and effort. In the light of that fact, businesses should emphasize ease of maintenance and the availability of support while choosing an ERP product.
The complexity of maintaining an on-premises solution has driven the availability of vendor-maintained cloud-based ERP Software. Such options give the firm important advantages including automatic software updates. Additionally, cloud-based options eliminate the need for expensive on-site servers and workstations because the ERP software runs through practically any web browser. As a result, using this type of application requires less in-house technical expertise and labor.
The downside of cloud-based software is that the firm loses complete control over its data. Vendors have the responsibility of backing up data and ensuring system integrity. Such an arrangement can cause business owners and managers to worry, especially when aware of how often confidential business information gets stolen. Of course, the security concerns alone are enough to warrant careful consideration of the vendor. Always check their references and online reviews to verify their trustworthiness.
The success of an ERP implementation depends on how well people can use the system. Knowing this, make sure to investigate the training options available from a particular vendor. Regardless of whether training comes free with your purchase or if it incurs additional charges, be sure to factor this into your total cost. Additionally, find out if training is available only initially or if it is an ongoing service which new employees can use as they come on board.
ERP software should come with user level permissions, which ensures that people can only access the information they need to do their job. Additionally, the software must encrypt data when sent over the Internet. This becomes especially important for firms that have multiple offices as well as remote employees. Also, companies should choose software that has built-in password policies to ensure the highest level of security.
Before buying an ERP package, you should evaluate the operational cost of your current systems as well as how much you can afford to spend. When comparing the prices of available products, be sure to include projections for cost savings while determining affordability.
7.4. Ensuring Smooth Implementation
Despite the desire to quickly begin reaping the rewards from such a major investment, you should pursue a deliberate, methodical approach to ERP implementation. This will require verification at the end of every step to ensure that the system operates as desired. Companies that fail to dedicate adequate resources to the implementation process risk building an environment characterized by overworked and dissatisfied employees as well as lackluster system performance.
Get the best possible results by appointing a project manager who will oversee the team that implements ERP in your organization. While doing this, all system users should have a chance to participate.
The implementation process provides a natural framework for assessing and optimizing all internal business processes.
As the ERP installation proceeds, make sure that everyone feels comfortable providing feedback that can help to tweak and customize the software to meet the needs of the firm.
Data migration is also essential to a smooth ERP implementation. The migration process should be carefully monitored to ensure that data is being copied into the proper fields in the new system. Additionally, managers must evaluate which data has ongoing value to the firm and which data should be left behind. Doing so will help preserve the value of historical information while eliminating irrelevant information.