Analysing the most underestimated tasks of business plan- Pt IV

Of the many reasons people look for job card software, there is one common thread: The thought that there has to be a better way. Maybe the business issues you’re trying to solve require more than a new procedure or spreadsheet. Or maybe you need an integrated hvac service software that supports a smoother process.

On the surface, it would seem no one would ever want to buy ehs software . After all, implementing a new system is not easy. Data needs to be converted. New procedures need to be developed. Employees need to be trained. Everything needs to be tested. It costs money. It introduces an element of risk into the business. Last, but not least, who hasn’t heard of an ERP failure?

Companies implement a new ERP system because the costs and risks of not doing it are too high. A properly implemented ngo accounting software allows a company to grow, while slowing the growth of overhead costs. In addition, employees can make better, more informed decisions, fostering productivity and improving job morale.

On the other hand, just because you think your company needs a new field service management software doesn’t mean it does. There are many other issues that can cause the same feeling. Maybe your current ERP Software is more than adequate, but needs better procedures. For example, maybe the current ERP and procedures are adequate, but you need better training.

To help you determine if you actually do need a new ERP system, let’s look at the environments our customers come from. In other words, we’ll look at examples of what a company’s system(s) looked like before the new CRM Software. I’m going to break it down into three groups, but a company can be in more than one group:

  • Disparate systems. You have many manufacturing software in place with little to no integration between them. This occurs when a company looks for a solution to a specific problem, as opposed to looking for an integrated system for the entire company. Does accounting use a different software package than manufacturing? Are there lots and lots of spreadsheets? Does the same data have to be entered into more than one system? If this sounds like your company, you have disparate systems. This is the environment most of our customers come from.
  • In-house system. I’ve seen good ones, and I’ve seen bad ones. Yet they all reflect the terminology and specialization of the business running the software. That’s nice, but there are some pretty significant downsides:
    • The company’s core competency is not ERPNext software development; it’s whatever they make. Hence, the software is not as robust as a fully integrated ERP package. An in-house system is also typically unique in how the data flows through the system. (That’s not a compliment.)
    • The company is exposed to a fair amount of risk. Usually, the software is created by a single person. If something happens to that person, the company is going to travel a painful, expensive road to keep the software going.
    • Building a software package for one company is expensive. In addition, the person who wrote it is the only person on the planet who can troubleshoot issues or make changes. This essentially creates a monopoly for that person, and your invoices will usually reflect this.
  • Existing, but limited ERP. This is a natural progression when a smaller company grows. Outgrowing software is a sign of success! But a common trap companies fall into is trying to add the functionality they need via a software solution for a specific issue. That works temporarily, but adding point solution after point solution gets complicated. Next thing you know, you’ll move into the “disparate systems” group.


  • Notice there isn’t a “We hate our current ERP” group. If that’s your only reason and you don’t fit into one of the environments described above, you may not need ERP. That’s because hate is an emotion and money is math.There’s no question that users frustrated with their ERP can create a ground swell of support to replace it. That feeling is real and can stir a lot of emotions. The problem is, it’s only emotion and you can’t buy a new ERP with emotion. It takes money and that’s where the math comes in. For a company to buy a new ERP, it will have two sets of costs: software and implementation. If the company hires experts to train users on the current ERP software, there’s only one set of costs: training. Money will be spent in either case, but getting training on a current system is the most economical way to fix ERP issues. We all get frustrated if we need to use something we don’t understand.



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