Analysing the most underestimated tasks of business plan- Pt VIII

Technologies such as the Internet, cloud computing and the rise of e-commerce have provided global competitors with the ability to challenge incumbents across the globe, taking advantage of new market opportunities. A rapid response job card software enables companies to quickly respond to competitive challenges by leveraging cloud technology to promptly communicate product and process changes across the global footprint of a manufacturer.

Knowledge is Your Competitive Advantage

Knowledge is an extremely valuable and critical factor to the success of any enterprise. The rate at which information and knowledge can be transferred from one country to the next challenges manufacturers to keep up with the information gap. As technological, product and best practice knowledge moves across the world, in order to build or maintain competitive advantage, manufacturers must be able to rapidly absorb, analyze and efficiently apply that knowledge to their own operations. A cloud deployed, rapid response hvac service software can help customers react quickly and positively to changes or new paradigms in the business environment.

Today’s business environment is constantly changing, and the rate in which it is changing is increasing each year. Manufacturers need to be able to respond with agility and speed to the ever-evolving demands of the marketplace. For companies looking to survive and thrive in the coming waves of market disruption, a cloud-based, ehs software is a critical requirement.

Does your ERP solution enable your business to rapidly respond to change? Tell us more about the successes or challenges you face in the comments below.

Metrics that Matter: Closing Cycle Time and Financial Reporting Person Days

Closing cycle time is usually expressed as the number of days between the end of an ngo accounting software period and the release of financial statements. It is a key metric for many companies because it measures the health of a company’s business processes, and because a quick closing enables a company to get on with business as usual without avoidable delays. It also makes it easier to track down discrepancies or anomalies in reconciliations when there is less time between the end of a period and the final close.

Closing cycle time is closely related to another important metric—financial reporting person days. This metric is the total number of hours spent by everyone involved to create financial reports, divided by eight. It, too, measures the health of business processes and can help avoid unnecessary steps or overly complex procedures.

The two metrics greatly affect each other. Adding more people to the process may shorten the overall time but can lead to a wasteful and inefficient use of labor.

How to Use These Metrics to Balance Your Closing Process

Start with a good baseline measurement of both metrics. QAD offers several ways to obtain the necessary information, including QAD Business Intelligence (BI), Operational Metrics or through browses or field service management software reports. Once you know where you stand, you can take action to improve either or both metrics.

The next step is to document your business processes. Then, look for redundant steps or steps that don’t add value. For example, many companies find that they run reports during the closing process that nobody uses. The origin of this step may be antiquated, but the team keeps on faithfully following the process, wasting time and resources, albeit with good intentions. This is an example of “low hanging fruit” that may pay big dividends in streamlining the closing process.

If you run multiple companies or divisions within your ERP Software, you may find that it pays to adopt shared services. Rather than having a dedicated accounts receivable team for each company, consider the feasibility of consolidating. QAD Financials are designed to quickly and easily manage multiple companies and shared financial services, even when companies or divisions don’t have common currencies, cost structures or charts of accounts. Rather than wait for each division to close before starting corporate level closing, you may find this helps to eliminate some time.

Consider  some of the “lean” practices your company may use on the shop floor when you examine your business processes. For example, ask “why?” at every step, and make sure that each step provides value to the customer whom, in this case, are shareholders and executives.

Best Practices for Improving the Closing Cycle

It never hurts to document your CRM Software . As you work on the process documentation, you will be amazed at the difference in understanding people have about how the process works in real life or why certain steps are performed.

manufacturing software provides customizable process maps that make documenting your processes simple. Once completed, the maps can be used as training tools for new employees, refreshers for seldom required activities.

Process maps can also serve as the basis for a continuous improvement program for the closing process. You can revisit the process periodically to make sure the map still reflects reality accurately, and to ensure that no unnecessary steps have crept back in.

Which Metric to Choose?

When looking for the best way to measure the closing cycle, it may be tempting to just choose elapsed closing cycle days, but focusing on this single metric may hide waste and inefficiency. By the same token, focusing on keeping the required labor low may extend the closing cycle too long. It is best to use both metrics, each one acting as a check on the other to ensure the process stays in balance.

Rapid Response to Change is Imperative for Manufacturers

It was Heraclitus, a Greek philosopher, who said, “Change is the only constant in life,” highlighting the strong need to always expect and plan for change throughout our lives. This is certainly true for ERPNext as cultural and technological changes increasingly place unexpected demands on businesses.

 

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