ERP solutions are not one-size-fits-all and your selection shouldn’t just be based on buying the most popular- Pt III

 

Let’s face it, price is usually a top factor for most when evaluating and considering an ERP software purchase. But remember that an ERP software purchase is an investment. Price is hard to ignore, but ignoring pricing out of the gates can be a good thing to do when beginning to explore the ERP market. The fact is, most providers will allow you to finance, pay monthly, and can get creative with the ways you can pay for the software. The end goal is to make your business more efficient and profitable. Finding the solution that provides the strongest overall return is a much more significant win than limiting upfront costs, but missing a chance for major on=going savings.

Some other selection criteria to consider include:

Total Cost of Ownership. The costs involved with a software purchase can be hidden and confusing. The costs can include the software, implementation, maintenance, customization, training, support, hardware, updates, etc. You need to consider all of that to determine a Total Cost of Ownership pre and post implementation. Determine the 5 year projection of those costs.

Server and Operating System. Are you married to your server and/or current desktop operating system? Is it a requirement that the new job card software work on that platform? Or are you open to alternatives? Does the solution need to be in-house and installed on an internal server? Or are you open to a web-based solution that you access via the web?

Features & Usability. Software isn’t a good investment if it’s not used to its fullest extent. It’s vital that your employees understand the capabilities of your new system. It’s important that you can use the ERPNext program effectively. We’ve seen case after case where a company purchases a new ERP solution, but can’t effectively use the program. Your employees’ ability to interact with the system will largely determine your path to ERP satisfaction. How do you like the look and feel of the program? Is it easy to navigate? Are there too many bells and whistles that you don’t envision using? Does the solution seem to be geared towards your industry and business processes?

Proximity. Should you choose a company based on its location? There is no universal right answer to this question. Some are adamant that purchasing from a local company is best, while others are equally convinced that location should be irrelevant. Ultimately, it’s up to your company to determine how your needs will be best fulfilled. Travel time, technical support, relationship building, legal recourse, local tax laws, reference checking, and price should all be taken into consideration.

Implementation. What level of implementation, support and training will you need with a new solution? An CRM Software implementation takes time and experience. Will the vendor be dedicated to your company and implementation? And does the vendor have the proper resources to implement the proposed solution on your agenda? Who will be assigned to your ERP project, and is your company a priority?

Support. Support can come directly from the vendor, it may come from the vendor’s developer, or potentially a third party. Support can be provided onsite, or it may be online. It’s important to identify how your hvac service software support will be delivered, and if it makes sense for you and your staff. Does support come with the solution, or is that an added cost?

Training. Training can be onsite, online, or could be provided as a class/course that your employees will have to attend. Once again your employees ability to interact with the system will determine your path to field service management software success. How many users will need training? Consider turnover and new employees, and the easiest way for your team to “get up to speed”. And don’t forget to consider the added cost for the desired method of training. Perhaps the cost benefit of doing that online trumps hands on help. And we’ve found that decision usually comes down to preference, cost, and convenience.

Industry Experience. It’s important that you determine the importance and relevance of industry experience. Perhaps you just need manufacturing software functionality that revolves around accounting, and you don’t need an industry expert. On the other hand perhaps the majority of your software requirements are unique to your industry, and requires an industry expert.

Vendor Capabilities.  Two vendors providing the same solution can have a very different range of experience and ability. How experienced are they? How many employees do they have? How long have they represented the proposed ehs software? That history can provide you a great deal of insight on a particular firm.

Arranging a priority selection criteria will help you identify and prioritize ngo accounting software solutions as you begin to engage and evaluate the various vendors. And once you’ve internally ranked the importance of your selection criteria begin to consider the differences of each vendor as you start to engage with providers.

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