First up, let’s look at the main reasons why businesses choose to use ERP. There are several more advantages to using ERP than disadvantages (if there weren’t, who would use it?). Below are several of the biggest advantages of using ERP software for your business needs:
- Lower IT Costs
One simple reason to do an ERP implementation is to lower IT costs and improve efficiency. Having a unified ERP system can greatly lower IT-related expenses, including management/administration staff, support, infrastructure needs, and application licensing. Using a single system also reduces training requirements for end-users, since they only need to learn one system rather than interacting with numerous individual applications.
Contrary to conventional thinking, modern ERPs are not a single overwhelming application. While an ERPNext can include numerous functional areas such as Customer Resource Management (CRM), Financial Accounting, Human Resources Management, Supply Chain Management, and Purchasing/e-Commerce, the design of the system is to be modular. This lets you use only the pieces which align to your needs. At the core, an ERP is the glue that binds other systems together. Indeed, some ERPs let you integrate numerous third-party disparate systems into a unified whole.
- Total Visibility
CRM Software allows total access to every important process in your business by making data from every department easily accessible to you and your senior management. For example, you can monitor inventory levels on a daily basis, including future consignments that are yet to be received and inventory that’s currently in transit. By knowing precisely where you stand regarding inventory levels, you can control your working capital on a more precise level and more easily adhere to the strategy that you’ve developed for the long-term success of your business.
In addition, the availability of all of your company’s information in a centralized location allows for increased collaboration and more streamlined completion of tasks. This complete visibility provides more coherent workflows and allows inter-departmental processes to be easily tracked with maximum efficiency. All of this makes it possible to make quick decisions in confidence, as you can rest assured that you’re seeing the full, complete picture at any given moment.
- Improved Reporting and Planning
Implementing an ERP suite across departments means your organization has a single, unified reporting system for every process. By having a single source of information, a job card software can readily generate useful reports and analytics at any time. This software gives you the ability to analyze and compare functions across departments, without the hassle of multiple spreadsheets and emails. One of the most popular reports involve finances (go figure). Standard financial reports such as income and cash flow statements generally are built-in, and custom reports can be quickly generated by users without IT intervention.
In addition to this, many ERP vendors also offer Business Intelligence services with their software. This BI functionality allows businesses to gain a deeper level of analytical insight into their operations. These insights aid in corporate planning by identifying both operational strengths and problem areas that need improvement. Providing this kind of detailed view into a company’s data gives ERP users the ability to make better-informed decisions based on end-to-end trends and metrics.
- Complete Customization
One of the biggest advantages of ERP software is its modular makeup. Most ERP vendors offer multiple platforms, and each one contains several applications that can be implemented according to business needs. Each application is designed to be able to stand alone or integrate with the suite, so your company can pick and choose which components work best. This means that businesses are able to craft an interface tailored to their company’s needs. Most hvac service software implementations are designed with the ability to seamlessly integrate into the full suite or to be used as a standalone module.
Another aspect of customization involves how the software is implemented. The two major platforms are on-premise and through the cloud. With an on-premise system, physical software must be purchased and installed on all company computers and servers. With a cloud-based system, the entire software bundle is handled completely off-site by an ERP provider.
- Improved Efficiency
Along with reduced IT & training costs, a field service management software can reduce the time and effort required by your workforce to carry out their daily activities. Properly implemented, an ERP can greatly reduce or eliminate repetitive manual processes, thus freeing up team members to focus on revenue-affecting tasks. The system likewise can aid in the adoption and enforcement of industry best-practice processes, lending familiarity to all actions across the enterprise.
- Customer Service
Your company’s clients also receive benefits from the utilization of an ERP system, even if they don’t know it. Because client information is centralized and streamlined, your sales team will be able to focus on building and maintaining customer relationships, both domestically and globally. At the end of the day, the number one thing a business should be concerned about is customer acquisition and retention. Through the end-to-end tracking and insight offered by an manufacturing software, you can provide better customer interaction from targeted marketing all the way through late-phase customer service.
Most up-to-date ERP suites also support e-commerce integration. This means your business will be better able to handle web-based order processing and client interactions.
- Data Security
One of the biggest advantages of an ERP system is data security. After all, at the heart of the ehs software concept is data. Sharing data across functional silos such as Customer Service, Sales, Marketing, and Business Development enhances collaboration throughout a company. The other side to wide-spread data access is controlling who can see and edit the information. ERP solutions have intrinsic controls to ensure the security of your data. What helps ERPs maintain a high level of data security is that it provides a single input system. Merging information from multiple systems often causes conflicts between sources, but having a single repository of information helps improve the accuracy, consistency, and security of your company’s data.
Both on-premise and cloud-based ERP systems offer your organization a higher degree of security. The database system that the ERP runs off of also enables centralized backup of your critical and sensitive data. Cloud-based ERP systems, despite what many people think, offer an extra layer of security. Since all of your company’s data is managed through the cloud, they employ round-the-clock security experts to ensure their servers are protected.